Student Financial Support
Who Can Apply for Student Financial Support
These symposia suit advanced undergraduates and graduate students alike.
What the Awards Pay For
The NYSS provides student awards that offset travel and hotel accommodation costs. Awards top out at $100 per student when the proper receipts are submitted. When several students from one institution seek reimbursement, we anticipate that both transportation and room costs will be shared — in practice, students should car pool and room together whenever possible. Food expenses are not reimbursed. Students must register for the symposium at no cost, attend the banquet and buy a half priced banquet ticket, and be present at every scheduled session.
How Reimbursement Is Handled
Once your expenses and attendance have been documented, a check is issued to you directly by the American Physical Society. If more than one student from the same institution is supported, a single student is named as the check recipient and is responsible for distributing the funds owed to fellow students after the APS check arrives.
How to Apply for a Grant
Students in Physics Departments across New York State — or in its contiguous states and provinces — are invited to apply for a grant to attend the symposium. The "application" is a short paragraph stating the grant amount requested and how the funds will be used. Both the student and the Department Chair must sign it. For email applications, the student sends the application paragraph to the Department Chair, who forwards it to the NYSS representative (address below); the e-mail "From" addresses serve as signatures. Emailed applications are preferred. A single application may cover several students, but each student's name and mailing address must be included. Applications must arrive at least 10 days before the symposium and should be emailed to: Dr. Bruce White Department of Physics, Applied Physics, and Astronomy Binghamton University [email protected] Phone: (607) 777-2843
Frequently Asked Questions
Who is eligible to apply for student financial support?
These symposia suit advanced undergraduates and graduate students, and students in Physics Departments in New York State — or its contiguous states and provinces — are welcome to apply for a grant to attend.
How much can a student receive, and what expenses are covered?
The NYSS provides awards of up to $100 per student when the appropriate receipts are submitted, offsetting travel and hotel accommodation costs. Food expenses are not reimbursed.
What are the requirements to receive an award?
Students must register for the symposium at no cost, attend the banquet and buy a half priced banquet ticket, and be present at every scheduled session. When several students from one institution request reimbursement, transportation and room costs are expected to be shared by car pooling and rooming together.
How do I submit an application?
The application is a short paragraph stating the grant amount requested and how the funds will be used. Both the student and the Department Chair must sign it; for email applications, the student sends the paragraph to the Department Chair, who forwards it to the NYSS representative, with the e-mail "From" addresses serving as signatures. Emailed applications are preferred.
When is the application deadline?
Applications must arrive at least 10 days before the symposium.
How and when will I be paid?
Once your expenses and attendance have been documented, a check is issued to you directly by the American Physical Society. If more than one student from the same institution is supported, a single student is named as the check recipient and is responsible for distributing the funds owed to fellow students after the APS check arrives.
For local information and program, contact:
Phyllis Siemiatkowski 315.364.3311 [email protected]
Professor Scott Heinekamp 315.364.3361 [email protected]
Planning ahead makes reimbursement smoother: keep every receipt for travel and lodging, arrange shared rides and shared rooms with classmates from your department, and submit your signed application well before the 10-day deadline. If anything about eligibility, award amounts, or the payment process is unclear, reach out to the NYSS contacts listed above before the symposium.